FLOG : Notes on manuscript formatting for fiction writers

latest Flog entry

March 23, 2012

Can my word processor insert two spaces automatically?

A reader writes to ask:

Quick question - as a new/aspiring writer, starting a manuscript, I'm curious to know if *you know* of a way to make it double spaced after each sentence. I'm used to writing documents that have only one space between sentences, but I perfectly understand the need for two for a submission manuscript.

Any tricks you've found with Office Word that make it automatically two spaces for a single hit of the space bar?

I'm not aware of any feature in Word, or in any other word processor, that would do what you want. Most word processors can easily be set to perform the opposite conversion—two spaces collapsed automatically to one—but determining where the end of a sentence falls is a very tricky programming problem that would fall prey to frequent errors.

More to the point, though, why on earth would you want a feature like that? Yes, two spaces after a sentence are still acceptable in most manuscript submissions, as I've endlessly argued, but that convention is quickly going the way of the dodo. If you're not already in the habit of putting two manual spaces at the end of each sentence, there's no reason for you to go out of your way to do it. Stop worrying about spaces and just focus on your writing.

Sentence Spacing | Software

the original formatting guide

Proper Manuscript Format

The way the professionals do it

Click the manuscript page below to see William Shunn's original guide to formatting your short story or novel the way professionals do.

Proper Manuscript Format
Copyright © 1995-2012 by William Shunn.
All rights reserved, except where explicitly specified otherwise.
write to feedback AT shunn DOT net