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Modern Manuscript Format
Important note: Both versions of this article contain identical text.
The only differences are font and a few minor formatting elements.
If a publication specifically asks for “Shunn Classic” format, they mean you should use a Courier font, not Times New Roman as below.
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your story. As a matter of fact, you should set your line spacing to double from here
forward, because the full text of your story should be double-spaced. Text reads more
quickly when it has room to breathe, but more importantly the editor needs room between
the lines to mark up your manuscript with her trusty blue pencil. (This is the case even
with electronic manuscripts, which can be marked up with a stylus on a tablet screen.)
The first line of every paragraph should be indented one half-inch from the left
margin. Do not place extra line spaces between paragraphs, as is the common practice in
online writing. First-line indentation is sufficient to indicate that a new paragraph has
begun. (You can set the paragraph formatting in your word processor to handle
indentation for you. This will also make things easier for the production team when
they’re preparing your story for publication.)
The text of your story should be left-aligned. This means that, except for paragraph
indentations, the left margin of your manuscript should be ruler-straight, while the right
margin remains ragged. Full justification, in which both margins are straight, is a
typesetting style for finished copy, not for manuscripts on submission.
Now that we’re moving past the front page, this is a good time to create the header
that should appear on every subsequent page of your manuscript. This header consists of
the surname from your byline, one or two keywords from the title of your story, and the
page number. It belongs in the upper-right corner for ready visibility. With your cursor on
the second page, open your word processor’s header/footer feature. Place your header text
flush right, and be sure to specify that the header itself should not appear on the first page.
That covers most of the high-level aspects of manuscript formatting. Let’s zoom
down to the sentence level now. Standard practice today is to put only one space between
sentences. Back in the typewriter era, two spaces was the standard, but those days have
flown. For those of you still in the two-space habit, you might consider doing a quick
search-and-replace before sending off your story, if only to save the production team that
Last updated 12 July 2021
“Proper Manuscript Format” by William Shunn is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.
Go deeper with More on Formatting, William Shunn’s look at advanced topics in manuscript formatting. Submit your questions to info at format dot ms. We regret that we cannot respond to all submissions individually, nor can we accept or open email attachments.